Illustrative idea · RETENTION MANAGEMENT
Review an expiring team discussion
Give a channel owner the chance to preserve important context before a message is removed.
Keep channels tidy without deleting messages unseen.
Illustrative idea, not a published runnable template. Grunt is prelaunch; live service is paused and live provider connections and outcomes remain unverified. The steps, providers, and outcomes below describe a concept.
On a regular evening schedule, identify messages older than the team’s chosen retention period and prepare a clear review list by channel and date. Let an administrator check exclusions, records obligations, and the exact messages before approving any removal.
Actual availability depends on published steps, supported connections, permissions, and provider approval.
Scheduled retention reviewMessages in selected team channels that are older than the configured retention period
“Identify messages older than seven days, show what is proposed for removal, and wait for an authorized administrator to approve each deletion.”
Work through the request.
Clear tasks, with review where it matters.
- Choose channels and retention period
- Prepare a dated review list
- Check exclusions and recordkeeping needs
A dated list of potentially expired messages awaiting administrator review before any deletion.
What this workflow could do
Helps workspace administrators review older channel messages against a retention policy and keep deletion decisions accountable.
Review points proposed in this idea
Deleting a message may be irreversible and could remove material needed for a dispute, investigation, or recordkeeping duty. Confirm the retention policy, channels, dates, exceptions, and applicable holds; require an authorized administrator to review and approve the exact messages before removal.
How the idea could work
Select an illustrative task to explore its proposed role. No workflow runs here.
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Confirm which team channels are in scope and whether the policy applies to messages older than seven days.
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Show the channel, message date, and other necessary context for each item proposed for removal.
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Have the channel owner identify important discussions, active incidents, legal holds, or records that must be kept.
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Require an authorized administrator to review and explicitly approve the selected items before deleting anything.
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Keep a limited record of the review date, approving owner, and completed or deferred items.
Step 1 of 5
Choose channels and retention period
Confirm which team channels are in scope and whether the policy applies to messages older than seven days.
Proposed setup considerations
These are planning notes for the concept, not instructions for a currently available template.
- 01
Document the retention policy
Agree on the age threshold, channels covered, exceptions, and responsible policy owner.
- 02
Set a review schedule and time zone
Choose when administrators receive the review list and how overdue decisions are handled.
- 03
Define holds and exclusions
Identify how active investigations, business records, and other preservation requirements prevent deletion.
- 04
Assign deletion approvers
Name who may approve removals and how their decisions are recorded.
Read the prelaunch status
Published templates and verified customer availability remain pending.
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