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Make messages proposed for inbox cleanup easier to handle—and keep important decisions with the people responsible.

Illustrative idea, not a published runnable template. Grunt is prelaunch; live service is paused and live provider connections and outcomes remain unverified. The steps, providers, and outcomes below describe a concept.

For an authorized email operations team, Finds messages in selected bulk-mail and trash categories and prepares a cleanup list for the mailbox owner. Bulk categories can contain receipts, records, or wanted messages, and permanent deletion may be unrecoverable. Start with a dry run or recoverable move, inspect the selected messages, protect private email, and require the owner to approve deletion.

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Actual availability depends on published steps, supported connections, permissions, and provider approval.

Illustrative workflow and outcome

A scheduled or requested mailbox cleanup beginsMailbox-owner authorization, explicit category and age rules, and a recoverable review path

“Identify likely cleanup candidates without permanently deleting messages by default.”

Work through the request.

Clear tasks, with review where it matters.

Confirm purpose, permissions, and consent
Review the task-specific evidence
Check source details and uncertainty

See all 5 tasks

A reviewable list of message candidates with category, date, and proposed disposition.

What this workflow could do

Finds messages in selected bulk-mail and trash categories and prepares a cleanup list for the mailbox owner.

Review points proposed in this idea

Bulk categories can contain receipts, records, or wanted messages, and permanent deletion may be unrecoverable. Start with a dry run or recoverable move, inspect the selected messages, protect private email, and require the owner to approve deletion.

How the idea could work

Select an illustrative task to explore its proposed role. No workflow runs here.

Use only the information and accounts approved for messages proposed for inbox cleanup; explain collection, honor contact or data choices, and keep access limited to the people who need it.

Step 1 of 5

Confirm purpose, permissions, and consent

Use only the information and accounts approved for messages proposed for inbox cleanup; explain collection, honor contact or data choices, and keep access limited to the people who need it.

Proposed setup considerations

These are planning notes for the concept, not instructions for a currently available template.

01
Define purpose, access, and retention
Document who may use messages proposed for inbox cleanup, which sources are allowed, what people are told, and when collected information is removed.
02
Set validation and exception rules
Use conservative allowlists and age limits, log counts rather than message contents, and make permanent deletion a separate owner-approved action.
03
Limit sensitive data and recipients
Use the minimum required fields, restrict source records and outputs, and keep private details out of broad alerts or unrelated work.
04
Keep external and high-impact steps human-approved
Test that messages, publication, financial or clinical decisions, destructive changes, and other consequential actions remain paused until an authorized person approves them.