Browse workflow ideas

Clear out the clutter without losing a message that matters.

Illustrative idea, not a published runnable template. Grunt is prelaunch; live service is paused and live provider connections and outcomes remain unverified. The steps, providers, and outcomes below describe a concept.

Help an inbox owner review unwanted spam, social updates, and promotional messages in one place. Keep the proposed cleanup limited to the agreed categories, make protected senders and uncertain messages easy to spot, and require the owner to approve the exact messages before they are deleted.

Explore the simulation Explore the idea

Actual availability depends on published steps, supported connections, permissions, and provider approval.

Illustrative workflow and outcome

An inbox cleanup is dueMessages in categories the mailbox owner has chosen to review

“Identify likely unwanted email for review and protect important messages from deletion without approval.”

Work through the request.

Clear tasks, with review where it matters.

Gather messages in agreed categories
Protect important senders and exceptions
Flag uncertain or potentially useful mail

See all 5 tasks

A reviewable cleanup list showing message categories, protected senders, and the owner’s decision.

What this workflow could do

Reduces repetitive inbox maintenance by collecting low-priority mail into a focused review before cleanup.

Review points proposed in this idea

A category can contain a receipt, account notice, or other message the owner needs. Treat messages as private, check protected senders and exceptions, and wait for explicit approval of the selected messages before deleting anything.

How the idea could work

Select an illustrative task to explore its proposed role. No workflow runs here.

Bring likely spam, social notifications, and promotions into a cleanup review without expanding beyond the owner’s chosen scope.

Step 1 of 5

Gather messages in agreed categories

Bring likely spam, social notifications, and promotions into a cleanup review without expanding beyond the owner’s chosen scope.

Proposed setup considerations

These are planning notes for the concept, not instructions for a currently available template.

01
Choose which categories are in scope
Agree which kinds of low-priority messages may be collected and which folders or labels must never be included.
02
Create sender and message protections
List trusted senders, receipts, account notices, and other exceptions that should remain available.
03
Set a review schedule and retention approach
Choose when to prepare cleanup lists and how long reviewed messages and decision records are retained.
04
Require mailbox-owner approval
Name who inspects the proposed list and approves each deletion before messages are removed.